Private Events Director Amanda Rapach Shares Her Insider Tips for Wedding Planning
1. Remember, this is YOUR day. There is always external input from those who may be financially contributing to a wedding, but keep in mind that it’s not about whether Aunt Henrietta gets a +1, or that your future in-law prefers your hair up instead of down. This is a special day for you and your spouse-to-be. You are creating memories for a lifetime and you’ll want it to be what you had envisioned, not what another family member or friend preferred.
2. Begin with the budget.Be sure to determine your budget before getting too far into planning. Choose your priorities right away and budget accordingly—be sure to stick to it, too. Use online tools to estimate how much things will cost, such as the photographer, videographer, caterer and florist. If you see an idea you love but the price tag is unrealistic, take pieces of that idea and make it fit into your budget. DIY projects are a great way to do this!
3. Read the fine print.Certain vendors may have clauses in their contracts that could complicate your big day. Knowing how long your photographer will be able to stay at the wedding or if he or she doesn’t allow other photography can make-or-break deals. Spend the time to review important contracts before you book, or you may be on the receiving end of some unnecessary stress.
4. Stay organized or delegate to someone who can.There are certain wedding planning tasks that require more attention to detail and organization than others. Escort cards and RSVPs are definitely included in these tasks. If you don’t keep track of your RSVPs, you will be scrambling last-minute to get a headcount. Many RSVP cards don’t include the names of those attending, so if you don’t note it right away, you will forget. It can also get complicated when more than one name is on an invitation and there are multiple plate orders. Amanda recommends numbering all RSVP cards and assigning names to these numbers so you know exactly who is getting what. If organization isn’t your thing or you’re tapped out on time, , this is a great time to recruit Mom, who can help you keep your sanity!
5. Be aware of the date of your wedding.Of course, summer is a busy season for weddings, and holiday weekends will always get complicated, but there is more to keep in mind. The winter is slow for weddings but busy for other events. This is especially true for December. You may be getting a discount for an off-season wedding, but you could be sharing the venue with many others, or worse, battling to get the day you want.
This is just the tip of the iceberg when it comes to wedding planning and the knowledge that Amanda and her colleague, Kari, can share. For more information on booking your wedding at the Rivers Club, call 412-391-5227. For some wedding planning inspiration, follow our Pinterest boards here.